AHRMM25 | August 3-6, 2025 | Denver, CO
Exhibitor Resources
Don't miss a beat—bookmark this page and return often for the latest exhibitor information and updates for a successful show experience!
Exhibitor Service Manual
The Exhibitor Services Manual is live! The Expo Group is the general service contractor and the exclusive provider of these services for AHRMM25. If you have not already, you (as the primary contact) will receive an email from The Expo Group, with the subject line "Welcome to AHRMM25!” and includes a link to access the Online Service Center.
If you did not receive this information, please check your spam folder, or contact [email protected]. The Discount Deadline is June 30.
Exhibitor Communications
Check out the latest communications from the AHRMM Show Management Team.
Exhibitor Registration
Exhibitor registration information for name badges will be sent out by the AHRMM Registration team which includes a link to log in to the Exhibitor Portal where you can register your booth staff. If you did not receive this information, please check your spam folder, or contact [email protected].
Exhibitor Housing
As an exhibitor, you must register for an Exhibitor Badge to be eligible for a discounted room rate start ay $279 for a single/double + tax at an official AHRMM hotel. Hotel reservation links can be found in your registration confirmation email.
Please note that reservations are available on a first-come, first-served basis starting in March 2025 and must be reserved by June 30, 2025.
Conference Agenda
The AHRMM25 Conference agenda is now available.
Lead Retrieval
Lead retrieval information is coming soon. Pricing is as follows:
- Purchase a single license for $299 or 3-Pack for $499. Additional individual licenses are $169.
- You will need one license per device.
View the Floor Plan
Exhibitor Hours
Move-In
Saturday, August 2, 2025
8:00 AM - 4:30 PM
By Appointment Only
Sunday, August 3, 2025
8:00 AM - 4:30 PM
Monday, August 4, 2025
7:00 AM - 10:00 AM
(final touches only)
Exhibit Hall Open
Monday, August 4, 2025
12:15 PM - 2:45 PM
Lunch in the Exhibit Hall* will take place
from 12:15 PM to 1:15 PM.
4:00 PM - 5:30 PM
All exhibitors are invited to the Exhibit Hall Happy Hour.
Tuesday, August 5, 2025
9:00 AM - 1:00 PM
Hall Closes at 1 PM
Lunch in the Exhibit Hall* will take place
from 11:30 AM to 12:30 PM.
Hours are subject to change.
Move-Out
Tuesday, August 5, 2025
1:00 PM - 7:00 PM
Wednesday, August 6, 2025
8:00 AM - 10:00 AM
Maximize your onsite presence
Important Dates & Deadlines
May 8, 2025
Early bird pricing deadline for additional Full Conference badges purchased above allotted amount.
June 1, 2025
Floor plans with dimensions due to AHRMM Show Management for any exhibitor occupying an Island or Split Island.
Exhibitors must notify AHRMM Show Management of any planned special promotions.
June 25, 2025
Discounted Hotel Cut-off Date (given there is still availability).
June 27, 2025
Full payment must be received by AHRMM regardless of contract submission date.
Exhibitor Certificate of Insurance (COI) due to AHRMM Show Management.
June 30, 2025
Exhibitor Appointed Contractor (EAC) notification due to The Expo Group.
Advance discount deadline for most show services via The Expo Group listed below:
- Audio Visual
- Carpet
- Computer Rental
- Furniture & Accessories
- Labor
- Modular Renal Exhibits & Accessories
- Signs
- Suspended Sign Labor/Assembly
- Cleaning Service
- Electrical
- Hanging Sign/ Rigging
- Plumbing
July 9, 2025
Shipments accepted at the Advance Warehouse M-F, 9:00am – 3:30pm.
July 14, 2025
Pre-show Attendee Mailing List distributed to exhibitors (includes company, name, title, and mailing address).
July 18, 2025
Last day to submit Exhibitor Registration Cancellation Requests.
July 25, 2025
Last day shipments can arrive to the Advance Warehouse without an after-deadline charge.
Exhibitor Online Registration Deadline*
*All new registrations and edits to existing registrations will be handled onsite
August 2, 2025
Shipments accepted at Show Site.
Questions?
Our team is here to help. Get in touch today to explore our exhibit and sponsorship opportunities or to receive assistance with your show arrangements.